Transition process - documentation
Beskrivelse
During the audit we asked both Gassco and px Ltd. about how documentation was handled in the companies and in the transition process. In the first part we asked Gassco how they manage their documentation related to operation of the pipelines and terminals in general and more specific for Vesterled and St Fergus. We were informed about relevant documentation that px Ltd. as a TSP had to comply with.
Based on our audit with px Ltd it was not obvious what Gassco documents were relevant for px Ltd., and what they needed to comply with.
We also reviewed the transition process and did not get clear answers on what information should be ready and implemented, at what time, and when the transition process is regarded as completed.
To address the issues raised following the supervisory activity Gassco / px Ltd. should provide:
- a plan of the milestones in the transition process including information on when it is regarded as completed;
- an overview of specific Gassco documents and procedures that are relevant for, or need to be complied with by, px Ltd.;
- an overview of how px Ltd. ensures they have access to specific Gassco documents and procedures that are relevant for, or need to be complied with by, px Ltd.; and,
- information on how relevant px Ltd. documentation are controlled internally regarding responsibilities and signatures.
Begrunnelse
Maintenance management – transfer and prioritization
Beskrivelse
We established that px Ltd. is in transition from using SAP as their system for management of maintenance to using Q4. The new Q4 database was established at the time of the supervisory activity, but will not be fully operational until 2017. At the time of the supervisory activity px Ltd. were not using the previous maintenance system SAP, but were still using the plans and processes that they had printed from the old system and in some way implemented into the new system for maintenance management Q4. We were informed that there were data compatibility issues in transferring the data from SAP to Q4 although the ‘raw data’ is available if required.
We were also informed that in the transition from SAP to Q4 px Ltd. has changed the classification and criticality of equipment in the maintenance system. It was unclear if the maintenance could be regarded as live and fully operational in the transition phase. At the time of the supervisory activity we were informed only parts of the maintenance system was transferred and that it was an ongoing process.
To address the issues raised following the supervisory activity Gassco / px Ltd. should provide:
- a plan for the transition process from SAP to Q4, when it is regarded as complete and how it is verified; and,
- how possible changes in the management of equipment in the transition phase is handled.
Begrunnelse
Documentation
Beskrivelse
During the supervisory activity we were informed about documentation and transfer of documentation from Total to px Ltd. A large amount of information and documentation has been identified for transfer.
There were also identified improvements to existing documentation, but it was not clear how that was handled in the transition process.
To address the issues raised following the supervisory activity px Ltd. should provide information on how:
- documents are prioritized in the transfer process and the plan for implementation; and,
- improvements to px Ltd. internal documentation and relevant Gassco documentation are handled.
Begrunnelse